Do you feel like there isn’t enough time in the day to get everything done? Is it difficult for you to schedule your activities? Do you wish that you had better time management skills? These tips can help reduce stress from lack of time.
Take some time to schedule some time for your interruptions. You need to be able to plan some time that you can be taken away from from the tasks you’re working on. For instance, maintaining concepts similar to “office hours.” Office hours can be thought of as planned interruptions.
Distribute time wisely. Consider what amount of hours a task requires or that you have to give it, and then determine a completion time to finish. This aids in time management and improves the quality of your life. When you have some free time, use it to relax.
To make a priority list schedule that will work, it’s important to plan for things that may interrupt any time needed for tasks. If you have back-to-back appointments and haven’t allowed for anything unexpected, then your whole day could get off track. Plan for the interruptions to stay on task.
Create a to-do list every morning before you begin your work. Sometimes time is eaten up in the day simply because you don’t have a plan. Even a light sketch of a plan, like a simple to-do list is enough to save you precious minutes, even hours, during the day.
If you want to maximize your time, start your day by taking 30 minutes to plan your entire day. This time you take to plan out your day will save you a lot of time in the long run. By having your day planned out, you will have a schedule to follow and will avoid wasting time with unnecessary tasks.
Do not allow yourself to become run down. If you are not getting enough sleep because you have overextended your calendar, you will not be able to be as productive. If you find that there are not enough hours in the day to sleep and work, it is time to find some help with work.
Get rid of distractions. Things that distract you can cause you to pay attention to them instead of what you should be working on. If the television is on and you are watching it instead of doing what you need to do, turn it off and work on your task.
Know that you’re not ever going to be able to finish everything. It’s almost always impossible. Odds are that about 20% of your activities, thoughts, and conversations actually produce around 80% of your results. Try to complete the things you want but also realize that you might not get to everything.
Keep a journal of your days for a week or two. Include everything that you are doing during the day. Once you have compiled a list of all of your activities, you will be able to find where you are wasting time. This way, you can eliminate any unnecessary activities in the day.
People are expected to be on time. When you are not on time, not only are you disrupting your own time management, you are disrupting others as well. Try to build extra time into your daily plan. This will help you meet deadlines and make every scheduled appointment during the day.
It is okay to take a break once in awhile. You may feel overwhelmed or stressed by what you are doing. When this occurs, it is important to take a break and have a few minutes to yourself. This makes getting back to and completing the task much easier in the long run.
Sometimes, time management problems arise because you do not say “no”. When you take on more than you can handle, of course you will not finish all of your tasks on time. When a new task is thrust upon you and you already have a full schedule, either give a firm “no” or defer the task to a later period of time.
When your time management techniques are thrown off by a task that seems impossible to complete, step back and assess the problem. Are you avoiding the job because it’s difficult, or are you lacking some piece of information or expertise essential to the job? If you’re being held back by a lack of knowledge, make it a priority to seek out the missing information you require.
Managing a home, family and career can be very demanding. It is essential that you create a realistic plan that will help you organize your time and your energy effectively. If your children are old enough, assign age-appropriate household duties to them, and realize you are helping them learn to manage their time also.
There is nothing wrong with the word “NO”. You can easily stress your self out by taking on too much. You must be willing to say no to tasks that are going to throw your day into chaos. If you can get to the task on a later day, so be it. Otherwise, stick to your priorities.
If you live in a digital world, consider getting Getting Things Done (GTD) software. This type of software can help you place all of the things rattling around in your brain into one locale. It’ll free you to be more effective with your time. The process GTD is more than a to-do list, so be sure to read up on it too!
Time is the one resource that we can never get more of. Everyone only has a certain amount of time on this planet, which is why each day should be lived to the fullest. This advice will get you started.